The FreightDATA Billing system follows the logical flow of
a billing clerk. The entry screens resemble a hand-written Bill of Lading to
facilitate training and comprehension. The system is fully integrated to
FreightDATA accounting modules. At the end of each business day the billing
package posts the freight bills to the accounts receivable system, and the A/R
in turn feeds credit information back to the Billing system.
FreightDATA Rating modules are the heart of the transportation information
system. The carrier is able to configure a rate deal to accommodate whatever
pricing relationship is required to get the customer's business.
consignees, and third party bill-to's are entered as permanent records in the
system, allowing the biller to enter a seven character code to retrieve the
information. The biller then chooses Prepaid or Collect billing, and if an
alternate billing address is attached to the customer, it displays
automatically, and charges are billed accordingly.
are also entered as permanent records. The biller enters a two character code
and the system displays the commodity's class and description. After entering
pieces and weight, freight charges are computed automatically.
tables are attached to customers through Deal Codes, allowing personalized and
special rate tables to be built. Your tariffs can be based on a variety of
criteria, including classes, FAK, mileage, zip codes, flat amounts, and ICC rate
Instructions and messages can be entered to appear on the screen as a message to
the biller or automatically print on delivery receipts and freight bills. These
messages can be attached to the customer or entered through codes during the
Service Representatives are able to access the Freight Bill Inquiry Tool to
quickly search for a freight bill by Pro #, Reference #, Customer Name, Shipper
Name, Debtor Name, Date Range, Pieces, Weight and other related queries.
Once the appropriate freight bill is located, CSR's can easily access all of the
details associated with this bill.
can quote rates by simply entering the shipper code, a two-letter commodity
code, weight and destination. The mileage and freight charges instantly display.
Quotes can be printed or saved with a quote number and later recalled.
and Interstate Tariffs are accommodated. Negotiated commodity rating is
accommodated for customers with contracts for Truckload, Container, FAK Flat
Mileage Only rates, etc. The shipments will be rated as agreed. The system knows
and displays the shipper's address, customer's tariff agreements, third party
debtor and special instructions. The biller doesn't have to wait for the bill to
rate - it's done as soon as the bill is accepted into the system. Rating is all
automatic - you don't "DO" anything.
you enter the non-customer or regular customer information, FreightDATA rates
and prints the delivery receipt (D/R). All accessorial charges, surcharges,
COD's, minimums, etc. are automatically included.
loading, you find excessive lineal feet, what then? Simply enter the vehicle
number and lineal footage. If the lineal basis earns more , then FreightDATA
re-rates the bill, overriding the class/weight rating. If the bill is collect, a
new Delivery Receipt will print.
can enter excess arrival and departure times. Billable time will calculate and
print on a consignee detention bill referencing the original bill's tariff and
all appropriate charges.
a delivery is short, you get a comprehensive shipping document , cross
referenced to the original freight bill, to complete the shipment. This detailed
"no-charge A Bill" document will cut down erroneous customer claims of
in the rating module is California's Destination Table 8Z , which is required by
the state of California to determine Zip-to-Zip rating mileages.
PUC Intrastate & Interstate ICC:
- Class or FAK Rates
- Zip to Zip
- California DT8Z
- Rocky Mountain
- Mileage-Based Rates
- Zone Rates
- Commodity-Based Rates
Negotiated Rate Structures
- Create Your Own
- by Customer
- by Destination
- Make up your own
Fuel Utilization Rates
Automatic D-83 Revenue Splits
On-Line rate inquiries can be made by anyone, not just rate clerks.
& Consignee information stored on disk
Automated Third Party Bill-To
Special instructions print automatically on D/R's and F/B's
Additional text and charges may be added manually
Hazardous Materials text on disk
Automatic or Manual Rating
Review another bill while in entry program
Change or Edit existing bills:
- Rating Mode
- Revenue (ICC/PUC)
Receipts printed automaticlly
Month to Date Activity by:
- Company Terminal
- Inound Shipment
- Outbound Shipment
Agings for any time period
F/B revenue register listing all F/B's sorted by debtor
Freight Bills and Invoices
Reprint selective freight bills, invoices and delivery receipts
Bills in suspension
List of D/R's printed